Comment : 0

The Importance of Bookkeeping for Ecommerce Businesses

e-commerce bookkeeping

Hiring an eCommerce bookkeeper from Wishup can save you a lot of money. All our services are reasonably priced, starting at just $999 a month. One of the main advantages of hiring a virtual bookkeeper from virtual assistance agencies is that they are often more cost-effective than hiring in-house employees. You only pay for the services you need, and you can scale up or down as your business needs change. An eCommerce bookkeeper is familiar with online business activities. This includes sending invoices, reviewing budgets, and submitting financial reports.

Ecommerce sales tax laws are complicated and constantly changing from state-to-state. You need to know individual state nexus laws and thresholds. The table below shows some of the areas of accounting specific to ecommerce, along with why this is different from traditional accounting and some solutions you may want to consider. We have a LOT of resources for how handle sales tax appropriately, but the best place to start is our 10 Steps of Sales Tax Guide. You’re trying to run a business and it likely feels like a million fires are burning and sales tax is never the biggest fire…until it is.

Ecommerce accounting methods: cash, accrual, and modified cash

For eCommerce businesses that reach customers using a variety of currencies, we’ve got you covered. With xendoo’s flexible subscription plan options, you can add-on multiple currency support at any time. We specialize in eCommerce accounting so you stress less, save money, and grow your business.

  • And then, you’ll need to update the transaction with the necessary details and categorization manually.
  • Getting the small things right from the get-go will prevent your books from turning into a useless mess.
  • We’ll take the bookkeeping off your hands, so you have more time, support, and insights to grow your business.
  • Accrual accounting – The accrual accounting method prompts businesses to record each sale or expense as it happens, whether your accounts reflect the money or not.
  • Mixing your finances makes it difficult to track your income and expenses.
  • As your business grows and becomes your full-time job, your obligations increase, and so does your need for accurate books.

Moreover, your payment service provider may couple multiple payments in one transaction per day. Several ecommerce platforms will calculate e-commerce bookkeeping and collect the necessary sales tax from your customers. You’ll need to make sure you pay that money to the proper tax authority.

Accounting and Bookkeeping For Your E-commerce Business: Key Points to Consider in a Solution

If you sell on multiple ecommerce platforms, you’ll need a single source of truth to maintain your inventory levels. This is critical to keep your sales, returns, restocks, and assets up-to-date in your financials. Bookkeeping is the act of tracking your company’s financial transactions (in and out) by recording them digitally in accounting software or physically in a ledger. This financial information reveals insights into where you’re spending money and how your business makes revenue. Also, having detailed financial records makes tax season less of a headache. With our online bookkeeping services, you get a profit and loss statement and a balance sheet each month.

e-commerce bookkeeping

For ecommerce sellers, each order has different types of expenses, from packaging to shipping. There is also the risk that the customer will return the order. Additionally, your invoices often do not match transactions at the bank. This can be due to deductions from payment service providers and exchange rates.


Additional payment methods might make your bookkeeping more complicated, but it improves the overall customer experience. Bookkeeping can be a pain in the neck, but most of it’s pretty intuitive. Just tracking the ins and outs of your cash flow is a great place to start.

  • You can reach more customers and create more income potential when you sell in multiple countries.
  • In this blog, we will talk about some common accounting-related challenges and explain how using bookkeeping services for small businesses can help.
  • E-commerce enables you to sell products globally, and many e-commerce platforms make it easy to sell in multiple currencies.
  • We digitally reconcile your expenses each week and provide you with financial reports so you have clear visibility of your business’s financial health.

As you grow, however, it’s essential to have someone professionally managing both of these aspects of your business. How can you keep up with your accounting when you also have partners to meet, logistics to worry about, and a business to run? This is where our specialized ecommerce accountants at Seller Accountant come in. As your company grows, however, you’ll need to enter new markets and expand to places with different compliance requirements, and those factors will complicate your ecommerce accounting. When looking at your administration once a month, there are some numbers you should keep a close eye on.

If you offer gift cards, a typical sale means someone pays you, and you give them a gift card at that moment. That cash inflow gets recognized as unearned revenue in your books because you haven’t exchanged any goods yet. When the gift card is redeemed, you can recognize the unearned revenue on your income statement. Unfortunately, being a certified accountant does not always prove reliability. Before you partner with a specific bookkeeper, do prior research and read reviews. You can also schedule a free consultation to talk to a bookkeeper.

Hopefully, you’re convinced that bookkeeping isn’t just an expense for your business. Generally speaking, you should understand and track your gross margins, plan and strategize to optimize your margins and focus on minimizing expenses to maximize margins. A Chief Financial Officer (CFO) typically handles these responsibilities in large companies, but many accounting firms also offer virtual CFO services as part of their offerings. We have several systems in place to protect our client’s data, including using only secure channels of communication and NDAs. Our bookkeepers are skilled, experienced, and professional. We help our clients connect with a professional best suited for their business activities.

Create a general ledger (chart of accounts)

Plus, our dashboard shows your business trends over time. An
income statement, also called a profit and loss statement, is a standard business accounting report. It summarizes a company’s revenue, expenses, and costs over a specific period, typically a financial quarter or year. These statements help you evaluate your business’s profitability and compare performance over time. For ecommerce businesses selling all over the U.S., sales tax can be a real headache.

An accountant can perform the tasks of a bookkeeper (and many times they do), but a bookkeeper cannot perform all the tasks of an accountant (unless they become certified). Additionally, look at the performance of your different sales channels. Then consider investing more into other channels to minimize business risk. You may either have to change it or even say goodbye to it, freeing up resources for other purposes. Keeping track of your inventory will also help you with your inventory forecasting. Your books can provide detailed historical data you need to create accurate, reliable forecasts.

Tax management and compliance

A platform with features that allow you to centralize your business operations will significantly impact the stability and profitability of your business. We take the time to get to know your eCommerce business, balance the books, then provide you with monthly reports. On both plans, we provide you with a monthly Profit and Loss Statement, Balance Sheet, and Cash Flow Statement.

What are considered e-commerce transactions?

E-commerce (electronic commerce) is the buying and selling of goods and services, or the transmitting of funds or data, over an electronic network, primarily the internet. These business transactions occur either as business-to-business (B2B), business-to-consumer (B2C), consumer-to-consumer or consumer-to-business.

About the Author

Leave a Reply